Effective: 1 June 2025 · Last updated: 19 July 2026
Please read these Terms carefully. By creating an account or using SpendToScope you agree to be bound by these Terms on behalf of yourself and, where applicable, your organisation. If you do not agree, do not use the Service.
Business use only. SpendToScope is available exclusively to individuals and entities acting in the course of a trade, business or profession. These Terms do not create a consumer contract and the Consumer Rights Act 2015 does not apply. If you are a consumer (an individual acting for purposes outside your trade, business or profession), you may not use this Service.
These Terms of Service (“Terms”) govern your access to and use of SpendToScope (“the Service”), operated by Hidbrain Ltd, registered in England & Wales (Company No. 12170656) (“we”, “us”, “our”).
These Terms incorporate our Privacy Policy and our Data Processing Agreement, each of which form part of the binding contract between you and Hidbrain Ltd.
SpendToScope is a cloud-based carbon accounting platform that connects to your ERP system to calculate Scope 1, 2 and 3 greenhouse gas emissions from your accounts payable data. The Service is provided on a software-as-a-service basis and is intended for business use only.
We will use reasonable endeavours to make the Service available 24 hours a day, 7 days a week. We target 99.5% monthly uptime (excluding scheduled maintenance). Where we fall below 99.5% uptime in any calendar month, your sole remedy is a proportionate service credit applied to your next invoice, calculated as: (downtime minutes ÷ total minutes in month) × monthly fee. Credits will not exceed the value of one month's fee and are not redeemable for cash.
We will give you at least 7 days' notice of scheduled maintenance that is likely to cause significant disruption. We reserve the right to modify features with reasonable notice; we will not materially degrade core functionality during a paid Subscription term without offering a proportionate remedy.
You must provide accurate, complete and current information when creating an account. You are responsible for all activity that occurs under your account and must maintain the confidentiality of your login credentials. Notify us immediately at support@hidbrain.com if you suspect any unauthorised access.
Each User must have their own individual account. You may not share credentials between multiple individuals.
By creating an account, you represent and warrant that: (a) you have authority to bind the Customer to these Terms; (b) the Customer is a business entity or individual acting in a professional capacity; and (c) all information you provide is accurate.
We offer a 14-day free trial with no credit card required. At the end of the trial period your account will be suspended unless you select a paid Subscription. No data will be deleted during the 14-day post-trial grace period. We reserve the right to modify or discontinue the free trial offer at any time without notice.
Subscription fees are as displayed on our pricing page at the time of purchase. All prices are in GBP and exclusive of VAT. VAT will be charged at the applicable UK rate. If you are VAT-registered outside the UK, reverse charge may apply.
Monthly Subscriptions are billed every 30 days from the subscription start date. Annual Subscriptions are billed upfront for a 12-month period. You authorise us to charge your payment method on the applicable billing date.
We will give you at least 30 days' written notice (by email to your registered address) of any increase in Subscription fees. Price increases take effect at your next renewal date. If you do not wish to accept a price increase, you may cancel before the renewal date — your current price applies until the end of the paid period.
You may cancel your Subscription at any time via your account settings or by emailing support@hidbrain.com.
If payment fails, we will notify you and retry up to three times over 7 days. If payment remains outstanding after 14 days we may suspend access to the Service without further notice. Outstanding amounts will accrue statutory interest at the rate prescribed by the Late Payment of Commercial Debts (Interest) Act 1998 (currently 8% per annum above the Bank of England base rate) from the due date until the date of payment.
You own your Customer Data. Hidbrain Ltd claims no intellectual property rights over your Customer Data. You grant us a limited, non-exclusive, non-transferable licence to store, process and use your Customer Data solely to provide and improve the Service during your Subscription.
We connect to your ERP system with read-only OAuth access. We do not write to, modify or delete any records in your accounting system.
We will maintain the confidentiality of your Customer Data in accordance with our Privacy Policy and Data Processing Agreement.
On termination or cancellation, you may export your carbon calculation data via the Platform for 30 days. After this period we will securely delete your Customer Data, subject to legal retention obligations. We will not use your Customer Data for any purpose unrelated to the Service after your Subscription ends.
You are responsible for ensuring that you have all necessary rights, licences and consents (including from your ERP provider and any individuals whose personal data is contained in your ERP records) to share that data with us for processing under the Service.
To the extent that Hidbrain Ltd processes personal data on your behalf in connection with the Service, the terms of our Data Processing Agreement (DPA) apply. The DPA is incorporated into these Terms by reference and takes effect automatically on acceptance of these Terms. You do not need to sign a separate document.
You, as data controller, are responsible for ensuring you have a lawful basis under UK GDPR for the personal data you instruct us to process.
You agree not to:
We reserve the right to suspend or terminate accounts that breach these obligations without prejudice to any other remedies available to us.
Hidbrain Ltd and its licensors own all intellectual property rights in the Platform, including its software, algorithms, trade marks, design and documentation. Nothing in these Terms transfers any IP rights to you.
We grant you a limited, non-exclusive, non-transferable, revocable licence to access and use the Platform during your active Subscription solely for your internal business purposes.
If any third party claims that the Platform infringes their intellectual property rights, we will, at our option: (a) obtain a licence permitting your continued use; (b) modify the Platform to remove the infringement; or (c) if neither is commercially reasonable, terminate the relevant part of the Service and refund any prepaid fees for the affected period.
Each party agrees to keep confidential all non-public information disclosed by the other party that is designated as confidential or that a reasonable person would understand to be confidential given the circumstances of disclosure (“Confidential Information”).
This obligation does not apply to information that: (a) is or becomes publicly available through no fault of the receiving party; (b) was already known to the receiving party at the time of disclosure; (c) is independently developed by the receiving party without reference to Confidential Information; or (d) is required to be disclosed by law or court order, provided the receiving party gives the disclosing party prompt notice to seek a protective order where possible.
Each party will use the other's Confidential Information only for the purpose of performing or receiving the Service, and will disclose it only to employees, contractors or advisers who need to know and are bound by obligations at least as protective as these Terms.
The confidentiality obligations in this Section survive termination of these Terms for a period of 5 years.
Hidbrain Ltd warrants that:
The carbon emission calculations provided by SpendToScope are based on DEFRA and other published emission factor databases. They are provided for information and internal reporting purposes only and do not constitute professional environmental, legal, financial or regulatory advice. You are solely responsible for ensuring your carbon reporting satisfies any applicable regulatory or legal requirements. We make no warranty that our calculations will satisfy the requirements of any specific regulator, auditor or standard.
Except as expressly stated in these Terms, all conditions, warranties and representations implied by statute or common law are excluded to the fullest extent permitted by law.
Nothing in these Terms limits or excludes liability for:
Subject to the above, Hidbrain Ltd's total aggregate liability to you arising under or in connection with these Terms — whether in contract, tort (including negligence), breach of statutory duty or otherwise — shall not exceed the total Subscription fees paid by you in the 12 months immediately preceding the event giving rise to the claim.
Neither party shall be liable for any indirect, consequential, special or punitive losses, loss of profit, loss of revenue, loss of anticipated savings, loss of goodwill, loss of data or loss of business opportunity, whether or not such losses were foreseeable or the party had been advised of their possibility.
You acknowledge that this limitation of liability reflects a fair and reasonable allocation of risk between commercial parties and that Hidbrain Ltd would not have entered into these Terms on different terms.
You agree to indemnify, defend and hold harmless Hidbrain Ltd and its officers, directors and employees from and against any third-party claims, actions, proceedings, losses, damages, costs and expenses (including reasonable legal fees) arising directly from:
This indemnity does not cover claims that arise from Hidbrain Ltd's own negligence or breach of these Terms.
The Service integrates with third-party platforms including Xero, QuickBooks Online and others (“Third-Party Services”). Your use of those integrations is subject to the terms and privacy policies of the respective providers. We are not responsible for the availability, accuracy, security or conduct of any Third-Party Service. We will use reasonable endeavours to notify you if a key third-party integration becomes unavailable.
The Service uses an AI language model provided by a third-party AI provider to assist with classifying certain invoice categories for carbon accounting purposes. Only the supplier name and invoice category description are submitted to the AI provider for this purpose. Invoice amounts, dates, payment details and other financial data are not shared with the AI provider. The AI provider is contractually prohibited from using data submitted through our account to train or improve its models. Hidbrain Ltd remains the data processor responsible for the accuracy and security of the Service as a whole, including any AI-assisted outputs.
We may suspend or terminate your account with immediate effect, giving as much notice as reasonably practicable, if you:
Where suspension is due to non-payment you may reinstate your Subscription by settling all outstanding amounts.
Upon termination: your licence to use the Platform ceases immediately; Sections 6, 9, 10, 12, 13 and 18 survive termination.
We may update these Terms from time to time. For material changes, we will provide at least 30 days' written notice by email to your registered address before the change takes effect. Continued use of the Service after the effective date constitutes acceptance of the revised Terms. If you do not accept the revised Terms, you may cancel your Subscription before the change takes effect and receive a pro-rated refund for any prepaid period beyond that date.
Neither party shall be in breach of these Terms or liable for delay in performing, or failure to perform, any obligation under these Terms if such delay or failure results from events, circumstances or causes beyond that party's reasonable control, including but not limited to: acts of God; pandemic or epidemic; fire, flood, earthquake or natural disaster; acts of government or regulatory authority; war, terrorism or civil unrest; failure of the internet or third-party network infrastructure (including cloud providers); industrial action; or power failure.
The affected party will notify the other as soon as reasonably practicable and will use reasonable endeavours to minimise the impact of the force majeure event. If the force majeure event continues for more than 30 consecutive days, either party may terminate the affected Subscription with written notice and Hidbrain Ltd will issue a pro-rated refund for any prepaid period.
These Terms and any dispute or claim arising out of or in connection with them (including non-contractual disputes or claims) shall be governed by and construed in accordance with the law of England and Wales.
Before commencing formal proceedings, the parties agree to attempt to resolve any dispute through good-faith direct negotiation for at least 30 days from written notice of the dispute.
If the dispute is not resolved through negotiation, the parties submit to the exclusive jurisdiction of the courts of England and Wales. Nothing in this clause prevents either party from seeking urgent injunctive or other equitable relief from any competent court.
For legal matters: legal@hidbrain.com
For support: support@hidbrain.com
Hidbrain Ltd, registered in England & Wales (Company No. 12170656)
These Terms are governed by the laws of England & Wales. Hidbrain Ltd is registered in England & Wales (Company No. 12170656).